Privacy Policy

FyreScope Studios

Effective Date: November 8, 2024

Introduction

FyreScope Studios ("Company," "we," "us," or "our") is committed to protecting the privacy of our website visitors, clients, and event participants. This Privacy Policy outlines our practices for collecting, using, disclosing, and protecting your personal information in compliance with Canada’s Personal Information Protection and Electronic Documents Act (PIPEDA).

1. Accountability and Privacy Officer

We have designated a Privacy Officer to oversee compliance with this policy and ensure the protection of personal information. If you have questions regarding your data, please contact our Privacy Officer at privacy@fyrescope.ca.

2. Information We Collect

Personal Information Collected Directly

We may collect personal information you provide through our website and services, including:

  • Contact Information: Names, email addresses, phone numbers, addresses, and IP addresses.

  • Career Application Information: Full legal name, city, past experience, availability, resumes, and images.

  • Event Participation Data: Visitor counts, emails, names, postal codes, and other event participation information.

  • Mailing List Sign-Up Data: Legal name and email address.

Automatically Collected Information

We also collect information automatically via Google Analytics, Facebook Pixel, and Squarespace, including IP addresses, browsing behavior, pages visited, and other analytical data.

3. How We Use Your Information

We use your information to:

  • Provide and enhance our services, including event photography and album hosting.

  • Communicate with you and respond to inquiries.

  • Process and evaluate career applications.

  • Conduct targeted advertising and inform you about events and promotions.

  • Analyze website usage and improve services.

  • Assess event effectiveness and serve our clients.

4. Obtaining Consent

We obtain your consent before collecting, using, or disclosing your personal information, except where otherwise permitted by law. By submitting a form or interacting with our website, you consent to our practices. You may withdraw your consent at any time by contacting privacy@fyrescope.ca.

5. Disclosure of Your Information

We share your information only as described in this policy:

  • Internal Use: For authorized personnel.

  • Third-Party Service Providers: Includes Squarespace, Google Analytics, and Facebook Pixel, obligated to protect data.

  • Event Partners and Sponsors: Limited to event analytics and prohibited from further sharing.

  • Legal Requirements and Business Transfers: When legally required or in connection with corporate transactions.

6. Data Storage and International Transfer

Personal information is stored on secure servers in Canada. Certain data may also be stored in the U.S. through providers like Google Analytics and Squarespace, subject to foreign laws.

7. Safeguards

We use encryption, firewalls, access controls, and multi-factor authentication to secure personal data. We also conduct regular security assessments.

In case of a data breach, we will notify affected individuals and relevant authorities promptly.

8. Retention and Disposal of Data

We retain personal information as long as necessary for the purposes described in this policy. When information is no longer required, we dispose of it securely.

9. Your Rights and Choices

  • Access and Correction: Request access to or correction of your information by contacting privacy@fyrescope.ca.

  • Withdraw Consent and Opt-Out of Communications: Contact us to withdraw consent or use the unsubscribe link in emails.

10. Cookies and Tracking

We use cookies to enhance your experience. You can manage cookies via your browser settings. Essential, analytics, and advertising cookies are used.

11. Third-Party Links

Our website may link to third-party sites. We are not responsible for their privacy practices, and we encourage users to review their policies.

12. Children’s Privacy

Our site is for general audiences. Career applications require users to be 18 or older. We do not knowingly collect data from children under 13 without parental consent.

13. Image Collection and Copyright

As part of our services, FyreScope Studios Inc. may capture photographs of event participants. By participating in these events, you consent to the collection, use, and retention of your image. FyreScope Studios Inc. retains copyright ownership of all images taken, and any reproduction or distribution of these images beyond personal use is prohibited without prior written consent.

14. Changes to this Privacy Policy

We may update this policy as needed. Revisions will be posted here, and we encourage you to review the policy periodically.


Contact Information

For privacy-related questions, contact privacy@fyrescope.ca.